Feed Mill Accountant

1.   
Capsule description of Job Purpose

Responsible for monitoring
& reporting all financial activities at the Feed Mill to Finance Department

2.    Key Result Areas             

Key Result Area 1: Responsible for monitoring and
reporting all stock movements & variances

Major Activities required in achieving desired output:

1.    Reconciles
weighbridge receipts with Sage 300 daily

2.   
Monitors stocks to ensure that stock levels in system
match physical stocks

3.   
Ensures internal usages are accurately posted in Sage
300 daily

4.   
Ensures feed is correctly invoiced & PODs are collected
and filed correctly daily

5.   
Ensures Credit Notes are properly authorized and
processed

6.   
Ensures that stock is correctly costed in the system

7.   
Reviews recons between batch explorer & Sage 300

8.   
Conducts spot checks and participates in monthly
stocktakes

9.   
Signs all month end stock-sheets and ensures they are
posted within agreed timelines of completion of stock count

10.
Publishes monthly stock variance report

11.
Reconciles inventory subledger to the control account
for all Mill stocks

12.
Prepares monthly throughput reconciliation and
reconciles with General Ledger

13.
Reconciles consignment stock positions & contracts

Extent of Discretion; Incumbent
liaises with Feed Mill Manager & FD

Key Result Area 2:
Responsible for monitoring financial SOPs and ensuring they are adhered to

Major Activities required in
achieving desired output:

1.   
Monitors & reports all NC issues at the
weighbridge to Finance Director & Mill Management team

2.   
Reviews and reports on any changes made to Mill
operating systems (i.e.: bagging units, batch explorer, formulations etc.)

3.   
Ensures that all corrective actions based on internal
& external audit reports are carried out timeously

Extent of
Discretion; Incumbent liaises with Feed Mill Manager & FD

Key
Result Area 3: Responsible for producing all financial reports for the Mill

Major
Activities required
in achieving desired output:

1.    Prepares
& monitors yearly budget for the Mill with Mill Executive/Manager

2.    Prepares
all reports for monthly financial review and submits to Financial Director
& Mill Executive

3.   
Compiles Mill Stock Accruals Report and reconciles to
the Ledger

Extent of Discretion; Incumbent; FD approves

Key Result Area 4:
Responsible for preparing all Mill payments documentation for submission to
Finance Department

Major Activities required in
achieving desired output:

1.   
Ensures the Purchase Order has been authorized by Mill
Exec

2.   
Ensures the Weighbridge Ticket/GRV is done and
attached to the payment

3.   
Ensures a valid Tax Invoice is produced for each
payment and that it matches the Weighbridge Ticket

4.   
Ensures that Offloading Ticket is completed and
attached the payment requisition

5.   
Checks that all Weighbridge Tickets & Offloading
Tickets match and notifies the Mill Exec immediately when a variance occurs

Signs
off all payment requisition vouchers