Overview

We are recruiting!

Our client in Pretoria is looking for a Debtors Clerk to join their team for a job vacancy within the Security industry.

To apply or for more information follow the link below.

Main Purpose of Appointment: The invoicing of services to clients and the collection and administration of the payments. This includes the daily monitoring and administration of Debtors and capturing on Pastel on a Professional administrative basis.

 

General Ledger:

  • Daily processing of Cashbook entries from Bank statement
  • Bank reconciliation, following up on recon items
  • Processing of debtor and creditor related journals in Pastel
  • Updating of the monthly Debit Order Schedule

 

Debtors:

  • Daily follow up on Outstanding Debtors and updating the Daily Debtors schedule
  • Monthly Invoicing of all Debtors (contract and sundry)
  • Reconciling monthly statements of all Debtors
  • Complete monthly Invoice registers and reconcile to Trial Balance entries
  • Assist in updating of client contract register (new contracts, escalations, changes and terminations)
  • Complete general administrative tasks relating to debtors
  • Report feedback on a daily basis to the Financial Manager regarding debtors
  • Monthly customer journals

 

It will be advantageous if the applicant has also experience in below creditor functions

Creditors:

  • Capture of creditors on Pastel
  • Ensuring invoices received are valid Tax Invoices ito SARS requirements
  • Ensuring expense invoices are authorised and matched to the purchase order
  • Reconciling monthly statements of Creditors to the Supplier Ledger in Pastel
  • Preparation of creditors for capturing payments on the bank
  • General tasks relating to creditors
  • Collect and administrate BBBEE certificates of suppliers on an on-going basis
  • Monthly supplier journals

 

Knowledge Requirements:

  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Skill Requirements:

  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Speaking — Talking to others to convey information effectively.
  • Advanced Computer Literacy – Ability to operate a computer and the necessary programs to complete daily and monthly tasks.

 

Ability Requirements:

  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Oral Expression — The Ability to communicate information and ideas in speaking, so others will understand.
  • Speech Recognition — The Ability to identify and understand the speech of another person.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.
  • Written Expression — The Ability to communicate information and ideas in writing, so others will understand.
  • Speech Clarity — The Ability to speak clearly, so that others can understand you.
  • Time Management – The Ability to function under deadlines on a timely basis.

 

Qualifications & Position Requirements:

  • Grade 12
  • 5 Years’ experience in similar or same working / position environment
  • Finance Degree/Diploma an advantage
  • Security industry experience and or knowledge an advantage
  • Well-developed operational and administrative skills
  • Attention to detail and accuracy
  • Organizational ability/planning capabilities
  • Good verbal and written communication capabilities
  • Able to work under pressure and meet deadlines
  • Computer literate
  • Good people skills
  • Valid Driver’s License
  • Medically Fit

 

Computer Literacy:

  • Pastel Partner Version 19
  • Microsoft Office (Good Excel and Outlook capabilities)
  • Windows knowledge