Personal Assistant to Manager

Overview

Location: Seychelles – Open to Seychelles Nationals only.

To provide high-level, confidential administrative and operational support to the General Manager, Commercial Director, and HR Manager. The PA is responsible to handle a range of administrative duties and tasks for each person so as to ensure the smooth running of daily schedules, meetings, communications, requests by conducting timeous follow-ups, feedback and execution. The role requires excellent organizational, communication, and time management skills and the ability to work with discretion and efficiency in a fast-paced environment.

Key Responsibilities:

Executive Support

· Manage and maintain daily schedules, calendars, and appointments for the GM and Commercial Director.

· Organize and coordinate meetings, video calls, events, and travel arrangements (local and international) for GM, Commercial Director and HR.

· Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

· Screen incoming calls, emails, and correspondence; handle routine matters independently.

· Draft letters, reports, memos, advertisements and presentations as required.

 

Office and Administrative Support

· Maintain records in an organized filing system (digital and hardcopy) for confidential and business-critical documents.

· Coordinate internal and external communication on behalf of the executives and HR Manager.

· Monitor deadlines and key deliverables across departments to keep both executives and HR Manager aligned and informed.

· Assist in compiling commercial, operational, and business development reports.

· Prepare draft of Job Descriptions, Job Specs.

· Posting vacancies for hiring. Coordinate, compile and record recruitment activity.

· Assist with onboarding administration, coordination and entering employment data into the company database.

 

Project Coordination

· Assist with the planning and monitoring of special projects led by the GM, Commercial Director and HR Manager.

· Liaise with various departments to ensure timely delivery of tasks and follow-ups.

· Track and report on key performance metrics or dashboards where required.

 

Relationship Management

· Serve as a point of contact between the GM/Commercial Director/HR Manager and internal/external stakeholders.

· Handle confidential and sensitive information with the highest level of professionalism and discretion.

· Represent the Executives and HR Manager in a professional and polished manner in meetings, events, and correspondence.

 

Requirements:

Education & Experience

· Diploma or Bachelor’s degree in Business Administration, Management, or related field preferred.

· Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.

· Experience in handling commercial and operational support functions is a plus.

· Experience in HR administration is a plus.