Overview

We are looking for a Suppliers Accountant Clerk for one of our clients in the Healthcare sector.

Main purpose:

To ensure timeous collection and to optimize cash flow, minimize risk and reduce outstanding debtors’ book to an acceptable level. To ensure the company policies and procedures are adhered to in respect of handling debtor accounts. Including supervision of Debtor Clerks. And responsible for gathering all documents received by the creditor and organizing them by preparing the regular payments & update the cash book on a daily basis with accounting functions.

Roles & Responsibilities

1 Debt Collection & Administration

  • Collects accounts by contacting customers referred by subordinates; investigating circumstances of non-payment; negotiating and resolving conflicts; expediting payment.

2 Financial Administration

  • Meets accounts receivable operational standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
  • Meets accounts receivable financial standards by providing annual accounts receivable budget information; monitoring expenditures; identifying variances; implementing corrective actions.

3 Preparation of creditors age analysis and intercompany reconciliations for weekly cash flow

  • Payment of Invoices
  • Check figures against commission schedules for accuracy within specified deadlines.
  • Pay employees by receiving and verifying expense reports and requests for advances, preparing cheques.
  • Ensure invoices are properly authorized in accordance with levels of authority and allocate it to correct Supplier & General Ledger accounts on a daily basis.
  • Accurately prepare Monthly reconciliations of Creditors Accounts Statements against the A/P Age Analysis.
  • Charge expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.

4 Creditors reconciliation

  • Accurately reconcile G/L and Creditors Accounts on a Monthly basis to make sure that accounts are correctly balanced

5 Maintaining creditors files and supporting documentation (contracts)

  • Performs a variety of accounting and bookkeeping duties such as: processing accounts payable (A/P) invoices and related documentation; reconciling and balances cheque payments and accounts to the General Ledger; follows up to resolve discrepancies with suppliers; verifying balances and reconciles bank accounts; deposits cash and cheque to bank accounts; discusses and resolves account discrepancies with bank staff
  • Prepares and/or exercises control over the preparation of financial statements, estimates, summaries, financial analyses, management reports and cost control reports for expense or funding problems. Provides information and liaises with external auditors
  • File Invoices after Payment Run
  • Prepare part of Management reports at the end of each month
  • Maintains accounts to produce and provide timely and accurate accounting information
  • Compiles, prepares and maintains records, files and statistics such as client service records and payroll information.

Requirements

  • 5+ years’ experience in finance and debtors, full function Creditors and Bookkeeping experience.
  • Relevant bachelor’s degree in accounting & Finance or equivalent Diploma in Accounting/Finance/Auditing.