Overview

We are looking for detail-oriented and organized Office Administrators for multiple clients based in Mauritius.

Job Description

The ideal candidate will play a crucial role in ensuring the smooth operation of the office environment. As an Office Administrator, you will undertake administrative tasks and provide support to various departments and team members.

Roles & Responsibilities

  • Perform general office duties, including answering phones, responding to emails, and managing correspondence.
  • Greet visitors and direct them to the appropriate person or department.
  • Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Assist in organizing and scheduling meetings and appointments.
  • Coordinate travel arrangements for staff when necessary.
  • Assist with the preparation of reports, presentations, and other documents.
  • Assist with basic bookkeeping tasks such as invoicing and expense tracking.
  • Handle confidential information with discretion.
  • Assist with onboarding new employees by organizing and maintaining employee records, and providing administrative support during the process.
  • Assist with organizing company events and employee engagement activities.
  • Perform other administrative tasks as assigned by management.

Requirements

  • Proven experience on a similar role.
  • High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Strong problem-solving skills.
  • Ability to work independently as well as part of a team.

We look forward to reviewing your application!