Overview
We are looking for detail-oriented and organized Office Administrators for multiple clients based in Mauritius.
Job Description
The ideal candidate will play a crucial role in ensuring the smooth operation of the office environment. As an Office Administrator, you will undertake administrative tasks and provide support to various departments and team members.
Roles & Responsibilities
- Perform general office duties, including answering phones, responding to emails, and managing correspondence.
- Greet visitors and direct them to the appropriate person or department.
- Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
- Assist in organizing and scheduling meetings and appointments.
- Coordinate travel arrangements for staff when necessary.
- Assist with the preparation of reports, presentations, and other documents.
- Assist with basic bookkeeping tasks such as invoicing and expense tracking.
- Handle confidential information with discretion.
- Assist with onboarding new employees by organizing and maintaining employee records, and providing administrative support during the process.
- Assist with organizing company events and employee engagement activities.
- Perform other administrative tasks as assigned by management.
Requirements
- Proven experience on a similar role.
- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving skills.
- Ability to work independently as well as part of a team.
We look forward to reviewing your application!