Our client, a leading company in the mining machine manufacturing industry, is seeking to hire a Receptionist \/ Administrative Support to ensure smooth office operations and provide frontline support to staff and visitors.<\/p>\n
Key Responsibilities
\n\u2022 Welcome and assist visitors, directing them appropriately and notifying employees of guest arrivals.
\n\u2022 Provide general support and respond to inquiries with professionalism.
\n\u2022 Manage all incoming and outgoing mail, coordinating with courier services (Macspeedy\u2019s, DHL).
\n\u2022 Coordinate and maintain petty cash records.
\n\u2022 Prepare Requests for Quotation (RFQs) and follow up with suppliers for timely responses.
\n\u2022 Process purchase orders (excluding spare parts\/major components), ensuring accuracy and compliance with company policies.
\n\u2022 Maintain office supplies inventory, place orders, and verify receipt of supplies.
\n\u2022 Supervise office cleaning staff and ensure premises are kept in excellent condition.
\n\u2022 Oversee office facilities management, reporting issues (electrical, plumbing, etc.) to the landlord.
\n\u2022 Process and track utility bills to ensure timely payment.
\n\u2022 Manage vehicle records, service schedules, mileage logs, and ensure compliance with insurance, road tax, and fitness requirements.
\n\u2022 Keep business and building certificates up to date (e.g., fire safety).
\n\u2022 Organize travel arrangements, including taxi and hotel bookings for staff and visitors.
\n\u2022 Support catering services for employees, ensuring quality and cost-effectiveness.
\n\u2022 Assist colleagues with additional administrative tasks as required.<\/p>\n
Technical Competencies
\n\u2022 Strong knowledge of office management practices and administrative procedures.
\n\u2022 Excellent communication skills (phone, email, and in-person).
\n\u2022 Documentation, filing, and archiving proficiency.
\n\u2022 Ability to multitask and deliver high-quality work in a timely manner.<\/p>\n
Qualifications
\n\u2022 Diploma in Business Administration, Public Administration, Business Management, or related field.
\n\u2022 Minimum of 2 years\u2019 experience in an administrative role.
\n\u2022 Strong organizational and communication skills.<\/p>\n","protected":false},"author":14,"featured_media":5342,"template":"","meta":{"_promoted":"","_application":"mlumbwe@priconsultants.com","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[80],"job-types":[114],"class_list":["post-9908","job_listing","type-job_listing","status-expired","has-post-thumbnail","hentry","job_listing_category-admin-office-support","job_listing_type-available","job-type-available"],"yoast_head":"\n